Professional email signature examples

By Theyvora · 2026-09-23 · 4 min read

A good email signature is short, on-brand and useful. It should give your name, role and company, one or two ways to reach you, and a subtle touch of branding — nothing more. Overloaded signatures with five phone numbers and three banners just add noise.

What to include

• Name and role — who you are.
• Company — and a small logo or brand colour.
• One or two contact methods — usually phone and website; the email is already visible.
• Optional — a booking link, or a single short line/tagline.

Common mistakes to avoid

• Too many links, icons and disclaimers.
• Large images that break in some email clients — keep logos small and hosted.
• Inconsistent branding across the team.
• Quotes or animations that undercut a professional tone.

A simple example

Jane Carter — Founder, Northwind Studio · northwind.studio · +44 20 0000 0000. A small logo on the left, your brand colour as an accent line, and that's it.

Make a branded signature

Theyvora generates an email signature from your brand kit — logo, colours and details — that you can copy straight into Gmail, Outlook or Apple Mail.